Special Packing & Shipping Instructions

In the past, there have been a number of carvings that were shipped to the competition that arrived damaged.  Its getting better!  You are doing a much better job shipping your prized art work.  We are not set up to try to repair broken carvings (and you probably wouldnt want us to!).  These carvings are immediately disqualified from the competition.  A call has to be made to the carver to notify him/her of the damage and that the carvings will not be entered in the competition.  You can just imagine the disappointment; after having designed, carved, finished and sent the carvings, you get the news that they are disqualified once they arrive.  You can avoid this disappointment by some proper planning and packing and using the following tips that have proved successful in avoiding most damage.

 

PLEASE READ AND HEED THIS ADVICE IF YOU ARE SHIPPING

CARVINGS TO BETTENDORF PRIOR TO THE SHOW!!!!!!!

 

  1. PACKING:  No matter which carrier you use, your package is bound to be tossed around a bit.  One of the best forms of protection is the double box.  Use only very sturdy boxes and attach your carving to a sub-base the same size as the bottom of the box.  After putting your carving in the box, take your filler material (i.e. foam peanuts) and put them in (thin) plastic bags (like the ones you get from the dry cleaners) and place carefully around your carving.

 

  1.  SEALING:  Seal the box with good quality boxing tape, not masking or duct tape.  Get another box of equal strength, making sure there is a 3" to 4" clearance around all sides (top and bottom, also) of the first box, and fill with filler around all sides and the bottom and the top.  Before closing the outside box, tape an envelope to the top of the inside box with details of how the carving is situated in the box.  This will become especially helpful if we are to pack it to return to you after the show.  A PACKING LIST AND RE-SHIPPING INFO FORM FOLLOWS.

 

  1. INSURANCE, SHIPPING FEES, PACKING LIST:  Shipping and insurance fees must be in hand before we can ship your carving back to you after the show.  Insurance is not automatic so be sure to indicate to the shipper for how much you want your parcel insured.  After you ship your carving, you will know exactly what each parcel costs to ship fully insured.  At that time, fill out the lower portion of the packing list enclosed and mail it to us with a check or money order.  Do not send postage stamps!  If you are shipping more than one piece, be sure to mark the boxes, Box 1 of 3, Box 2 of 3, etc., in case a claim has to be filed.

 

  1. MAILED IN CARVINGS Will be unpacked Saturday morning at the fairgrounds.  Carvings that are found to be damaged in shipping will NOT be repaired!  You will be notified that morning if there is damage to your carving so you can initiate an insurance claim with your carrier.
 

International Woodcarvers Congress Packing List

 

Name:

Street Address:

City:

State:

Zip:

Phone:

Fax:

E-mail:
         

 

Exhibits in this Container:

Entry #:

Description of Carving:

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Congress Re-Shipping Information

 

Name:

Street Address:

City:

State:

Zip:

Phone:

Fax:

E-mail:
         

 

Please ship my carvings back by the following carrier:

 

_______  UPS

_______  Fed Ex

_______  US Mail

_______  Other: (______________)

 

# of Parcels:

Re-Shipping:

Insure For:

Insurance Fee:

Total:

 

$

$

$

$

 

$

$

$

$

 

$

$

$

$

 

$

$

$

$

 

$

$

$

$

 

$

$

$

$

Make check out to:  AWC Ltd.                           Grand Total:

$